01
Clinic footprint
Locations, specialties, staffing model, and the teams responsible for intake and revenue work.
One flat rate. Everything included
$2,850 per month, per location. Includes front-desk intake, round-the-clock reception, insurance verification, prior authorizations, and claims management.
01 · Zero Percentage Cuts
Keep 100% of Collections
Unlike traditional medical billing agencies that charge 6% to 9% of total revenue, we never take a cut of your collections.
02 · Unlimited Staff & Doctors
No Per-Seat Surcharges
Add your full care team, attending clinicians, front office, and clinical staff without per-user license fees.
03 · Complete Coverage
Intake to 837P Claims
Universal intake across phone, faxes, and forms routed through eligibility, scheduling, and automatic claims generation.
The Pricing Review
We price the real clinic workflow — not generic software seats.
02
Incoming volume
How patients and referrals arrive through calls, faxes, forms, messages, and connected systems.
03
Current systems
Your EHR, clearinghouse, payer access, payment tools, and supported connection requirements.
04
Required workflows
Eligibility, prior authorization, scheduling, claims, denials, remittance, and patient follow-through.
Cost Comparison & Savings
Calculate your clinic's monthly savings.
Compare the true all-in cost of traditional front-desk staffing and outsourced billing agencies against IntakeBella's predictable $2,850/mo flat rate.
2 Full-Time
1 Staff2 Staff3 Staff4+ Staff
$60,000 / mo
$20k$60k$100k$150k+
* Human staff calculated at $22/hr + payroll taxes, health benefits, and PTO ($3,900/mo per FTE).
* Billing agency calculated at typical 6% collections fee.
Estimated Monthly Operational Spend
Human Front-Desk Payroll (2 FTE)$7,800
Medical Billing Agency (6% of $60,000)$3,600
After-Hours Call Service & Answering Lines$650
Digital Intake Forms & Kiosk Subscriptions$450
Total Traditional Cost:$12,500 / mo
IntakeBella Complete System:$2,850 / mo flat
Your Clinic Net Savings+$9,650 / mo($115,800 / year)
Outsourced Healthcare Technology Partner
Need a custom EHR connector, proprietary workflow, or legacy system bridge?
Every clinic has unique operational friction. If your practice requires bespoke software connectors, on-premise server bridges, or specialized clinical rules, we can price it out. Submit your project details, budget, and desired timeframe for a formal scope and cost estimate (typically 1 to 4 weeks).
Included services
What your clinic is buying
One implemented intake and revenue-workflow platform, configured around the way your clinic receives, prepares, routes, and follows patient work.
$2,850 / month
Per clinic location
One-time activation$2,850
Monthly billing. No annual commitment.
Patient intake
- Voice, fax, forms, SMS, and supported connections
- Patient identity, consent, documents, and missing information
- Classification, urgency review, routing, and a structured case
Coverage and authorization
- Eligibility and benefits workflow support
- Payer requirement identification
- Prior-authorization preparation, submission support, and status tracking
Scheduling and revenue work
- Registration, scheduling, and patient follow-up
- Claims, denials, remittance, and patient-payment workflows
- Clear staff queues, exceptions, and next actions
Implementation and operations
- Workflow discovery and configuration
- Supported EHR, payer, clearinghouse, and payment connections
- Staff access, validation, launch, and ongoing support
What happens next
A clear path from interest to decision
01
Share the clinic basics
Tell us about your locations, specialties, intake channels, systems, and current workflow.
02
Review fit and implementation
We identify the work IntakeBella can support, the connections to confirm, and the clinic responsibilities that remain.
03
Receive pricing and a launch path
You receive the implementation scope, commercial terms, pricing, and next steps before making a commitment.
Complete the short clinic review. We use it to understand your locations, workflow, and implementation needs, then provide pricing directly.
Yes. We confirm the price, what is included, implementation scope, and commercial terms before you decide whether to move forward.
The clinic receives an implemented intake and revenue-workflow platform covering patient intake, registration, eligibility and benefits, prior authorization, scheduling, claims and denials, patient payments, supported connections, and ongoing support.
Activation covers discovery, workflow configuration, supported connection planning, communications provisioning where included, staff setup, representative workflow testing, and controlled launch.
Service is billed monthly with no annual commitment. Final terms are included with your pricing and implementation scope.
We explain included usage and any top-up conditions with your pricing so your team can review them before activation.
Yes. Tell us about your organization in the clinic review so the team can discuss the appropriate offer with you.
Start with your clinic’s actual intake workflow.
Share the clinic details once. We will use them to confirm fit, scope the implementation, and provide pricing.